Data Conversion Services

In today’s fast paced business world, access to accurate and detailed information has become a necessity for every kind of business whether it is a small enterprise or a grand one. The information is an asset in any scenario. You need to have access to information that talks about your market, your customers and other factors that influence your organization in one or the another way. After all the better you understand your business, the more are your chances to progress.

Cogent offers you the following high-quality and cost-effective Data Management services:

Data Entry Services

Data entry is a fast growing industry in India. Our data entry work goes through a stringent quality process to assure maximum quality and accuracy to our clients. Firstly, the data is entered manually (from image or paper) or through computer-assisted data capture, using the following:

• OCR (optical character recognition)
• ICR (intelligent character recognition)
• MICR (Magnetic Ink Character Recognition)
• Bar code

The information is then checked by validation routines including table look-ups, data/range checks, and relationship validation. Processed documents are then sent to verification stations where experienced operators verify the accuracy of processed information. This product is then turned into Data, and finally this properly formatted Data (record layout) is quickly transmitted to the client's computer.

Here are the data entry services that we provide:

Data Cleansing

An accurate database is invaluable in today's competitive business environment. However, the information in a database changes over time and if you are not constantly updating it, you might be wasting time and resources on information that is inaccurate, inconsistent, incomplete or outdated.

Our data cleansing service thus assures you a valuable and accurately maintained database, which will save your money and yield the business returns that you desire.

Data Mining

Our extensive Data Extraction and Data Mining services helps you to gain viable competitive advantage and assists you in attaining some critical tasks such as:

• Gathering data from websites and entering it into Excel spreadsheets.
• Searching the web, creating lists of target websites, and then collecting information from these sites.
• Using software to extract meta data from websites.
• Searching online newspapers for the latest information.
• Extracting and summarizing news stories from online news sources.
• Gathering precise and updated information about competitors pricing and offers.
• Pooling market research data and blogs to find out what users are saying about their latest purchases.

Directory Services

Today, as the businesses are growing much larger and complex, there has arisen the need for Directory services which allows transmitting large volumes of data and the usage of business applications across various networks connecting customers, partners, vendors, employees, shareholders.

Now, what is a Directory service? A directory is a descriptive database, a large body of information organized in a hierarchical tree, with sub-directories under it; much like several files organized into a folder. Directory services are the services that manage the information stored in this organized database or directory.

To integrate various functions and share information between organizations, we use various directory standards like the Lightweight Directory Access Protocol (LDAP), Microsoft's Active Directory and the Novell Directory Service (NDS), a networking directory standard.

We can also create online directories by converting any application format like MS Excel, .CSV, MS Word, MS Access, etc., into formats specified by the customer.

Data Services

In any industry, in any region organizations are powered by information to understand the business and make decisions, to serve customers, partners or employees, or to support business processes and applications. Data is at the core of all business activity. But, organizations across the globe are faced with the problem of accessing the data easily, consistently and securely. Data is everywhere — with an increasing growth rate, with diverse types of data sources, many often in proprietary formats, and with it being decentralized due to on-going mergers and acquisitions, technology limitations or organizational structures. So, how does an organization get live information they need?

Data Capture

Our document imaging and data capture services offers you an effective way to deal with your every day’s bulk data and allows you to work better, faster and smarter.

Data imaging involves the conversion of an image on paper to an electronic image. After the hard copy is scanned, the remote source documents can be destroyed or archived. Then the electronic copy is processed through optical character recognition (OCR) or intelligent character recognition (ICR) techniques. In the process many fields of data are captured in a custom application that are later used for downstream processing such as mailings, order processing or financial systems.

OCR

Cogent’s Data entry service provided through Optical Character Recognition (OCR) is much faster, more accurate and more efficient than keystroke data entry. Thus, save your time and money by outsourcing your bulk data entry to us and get access to easily retrievable and usable business document stored in electronic form.

There are two categories of OCR scanners: Text Input and Data Capture.

Text input devices scan pages or large portions of documents: the data can be hand fed or automatically fed, read, sorted and stacked. Text input allows data to be edited after it is scanned.

Data Capture devices are designed to capture repetitive data and to format the data as it being entered. This data cannot be edited later.